For bookkeeping, tax filing, or just keeping good records, you can export your full booking and payout history from Coliving.com.
Booking records
How to export
- Go to Bookings.
- Click Export.
- Pick a date range and (optionally) specific listings.
- Choose CSV or PDF.
- Download.
What's included
- Booking reference number
- Listing and room
- Resident name and email
- Check-in and check-out dates
- Stay duration
- Booking status (confirmed, cancelled, completed)
- Gross rent
- Discounts applied
- Cancellation refunds (if any)
- Booking creation date
Use cases
- Accountant — give them the CSV; it's the foundation for income reporting.
- Tax filing — yearly totals for reporting rental income.
- Internal reporting — occupancy, revenue per room, seasonal trends.
Payout records
How to export
- Go to Wallet.
- Click Export.
- Pick a date range.
- Choose CSV or PDF.
- Download.
What's included
- Payout reference number
- Linked booking reference
- Gross rent for the period
- Coliving host fee (with VAT line if applicable)
- Any adjustments (refunds, deposit returns, manual credits)
- Net payout amount
- Currency
- Payout date (scheduled, released, completed)
- Destination payout method
How to reconcile against your bank statement
Each payout has a reference number that appears in the transfer description in your bank. Match by reference, not by amount alone (multiple payouts can be the same amount).
Invoices
Per-booking invoices and monthly fee invoices are downloadable from each booking page and from Wallet respectively.
- Per-booking invoice — issued to the resident at the time of booking. You can download a copy for your records.
- Monthly fee invoice — Coliving's invoice to you for fees paid that month, with full VAT breakdown.
Both are PDFs suitable for accounting.
Annual summary
At year-end, an annual summary report is generated in Wallet → Reports → Annual summary. It includes:
- Total bookings for the year.
- Total gross rent.
- Total fees paid.
- Total net payouts.
- Tax-related summaries.
Useful for tax filing and for sharing with your accountant in one document.
Filtering and dates
You can filter exports by:
- Listing — useful if you want per-property reporting.
- Date range — calendar quarter, fiscal year, custom.
- Status — confirmed only, completed only, all.
For tax purposes, "completed" is usually the right filter — it excludes pending/cancelled bookings.
File formats
- CSV — for accountants, spreadsheets, internal reporting.
- PDF — for archiving, sending to tax authorities.
We don't support Excel directly (.xlsx). Open the CSV in Excel or Google Sheets if you need it formatted.
Frequently asked questions
Q: How far back can I export? A: All historical data for the lifetime of your account.
Q: Can I automate exports? A: We don't currently offer a host-facing API. The manual export is fast enough for most accounting needs.
Q: My accountant needs a specific report format. Can you generate it? A: We provide the standard formats listed above. For custom formats, your accountant can transform the CSV.
Q: Booking and payout records show different totals for the same booking. Why? A: Bookings are gross rent; payouts are net of fees and adjustments. Both views are correct for different purposes.