Download booking and payout records

For bookkeeping, tax filing, or just keeping good records, you can export your full booking and payout history from Coliving.com.

Booking records

How to export

Go to Bookings.
Click Export.
Pick a date range and (optionally) specific listings.
Choose CSV or PDF.
Download.

What's included

Booking reference number
Listing and room
Resident name and email
Check-in and check-out dates
Stay duration
Booking status (confirmed, cancelled, completed)
Gross rent
Discounts applied
Cancellation refunds (if any)
Booking creation date

Use cases

Accountant — give them the CSV; it's the foundation for income reporting.
Tax filing — yearly totals for reporting rental income.
Internal reporting — occupancy, revenue per room, seasonal trends.

Payout records

How to export

Go to Wallet.
Click Export.
Pick a date range.
Choose CSV or PDF.
Download.

What's included

Payout reference number
Linked booking reference
Gross rent for the period
Coliving host fee (with VAT line if applicable)
Any adjustments (refunds, deposit returns, manual credits)
Net payout amount
Currency
Payout date (scheduled, released, completed)
Destination payout method

How to reconcile against your bank statement

Each payout has a reference number that appears in the transfer description in your bank. Match by reference, not by amount alone (multiple payouts can be the same amount).

Invoices

Per-booking invoices and monthly fee invoices are downloadable from each booking page and from Wallet respectively.

Per-booking invoice — issued to the resident at the time of booking. You can download a copy for your records.
Monthly fee invoice — Coliving's invoice to you for fees paid that month, with full VAT breakdown.

Both are PDFs suitable for accounting.

Annual summary

At year-end, an annual summary report is generated in Wallet → Reports → Annual summary. It includes:

Total bookings for the year.
Total gross rent.
Total fees paid.
Total net payouts.
Tax-related summaries.

Useful for tax filing and for sharing with your accountant in one document.

Filtering and dates

You can filter exports by:

Listing — useful if you want per-property reporting.
Date range — calendar quarter, fiscal year, custom.
Status — confirmed only, completed only, all.

For tax purposes, "completed" is usually the right filter — it excludes pending/cancelled bookings.

File formats

CSV — for accountants, spreadsheets, internal reporting.
PDF — for archiving, sending to tax authorities.

We don't support Excel directly (.xlsx). Open the CSV in Excel or Google Sheets if you need it formatted.

Frequently asked questions

Q: How far back can I export? A: All historical data for the lifetime of your account.

Q: Can I automate exports? A: We don't currently offer a host-facing API. The manual export is fast enough for most accounting needs.

Q: My accountant needs a specific report format. Can you generate it? A: We provide the standard formats listed above. For custom formats, your accountant can transform the CSV.

Q: Booking and payout records show different totals for the same booking. Why? A: Bookings are gross rent; payouts are net of fees and adjustments. Both views are correct for different purposes.